Join our team as Administrative Assistant

PLEASE NOTE: Applications are now closed for this position. 

Administrative Assistant

30 hours/week

About the Position

The Administrative Assistant will support the CBT across all program areas. The successful candidate will coordinate the day-to-day administration and operations of the CBT office, creating a welcoming space, updating administrative practices, and maintaining records. They will work closely with the Executive Director to support the Board of Directors, as well as work closely with the Finance Coordinator to assist with bookkeeping processes. The Administrative Assistant will work across the CBT to support our programs and events.

Responsibilities

Office Administration

  • Maintains a welcoming and functional office space including coordination of internal and external group use of space, maintenance of office supplies and equipment, mail, phone system and general inquiry email, and emergency preparedness. Leads our Ocean Friendly Business implementation with the goal of zero waste and utilizing environmentally friendly products.
  • Provides front-line support to all office visitors including volunteers, grantees, and donors. Welcomes guests and assists with general inquiries and information sharing.
  • Maintains contact lists, records, electronic filing, and passwords as per CBT systems.
  • Supports visits from guests such as politicians and representatives from other biosphere regions and community foundations. Coordinates access to our office and equipment as needed for visitors and partners.
  • Provides financial reporting and bookkeeping support including bank deposits, preparing expenses for processing, outgoing payment coordination, and record-keeping,
  • Participates in team meetings and planning processes.

Governance Support

  • Builds relationships with board members and helps to host meetings in a spirit of connectedness, appreciation, and service.
  • Provides support for the Board of Directors, Executive Committee and Biosphere Centre Development Committee including creating a welcoming atmosphere, arranging meeting logistics, tracking meeting confirmations, recording minutes, and records management.
  • Supports year-end reporting by finalizing meeting minutes and maintaining board records for submission.

Program Support

  • Coordinates logistics for CBT events such as volunteer appreciation, grant information sessions, research gatherings, and open houses.
  • Provides administrative support for all programs and staff:
    1. Assists with hosting meetings (in-person, remote, or hybrid) and supporting guests.
    • Arranging travel, catering, and expense claims to support engagement and accessibility.
    • Records minutes for granting committees and other meetings.

About You

You are a self-starter with strong relationship development and interpersonal skills, organizational and planning skills, a high degree of professionalism, and an understanding of the history and cultures in the region. You bring:

  • Strong written and verbal communication skills with staff teams and the public.
  • Independent thinker, problem solver, responsive to organization’s needs.
  • Strong computer literacy. Experience utilizing Office 365 is an asset.
  • Office administration training or another relevant education is an asset.
  • Familiarity with financial processes and record keeping.
  • Significant experience in working in a cross-cultural setting.
  • Knowledge of First Nations communities and priorities in the Biosphere Region.
  • A willingness to learn and a strong passion for the Biosphere Region.

Location

This position is based at the CBT office (316 Main Street, Tofino). Some regional travel is required, and applicants must have access to reliable transportation.

What We Offer

The successful applicant can expect an hourly salary of $25.96 - $28.76 depending on knowledge and experience, as well as a comprehensive benefit package. Working from the Tofino office, this is a Monday-Friday, 30-hour/week ongoing position starting as soon as possible.

To Apply

If you are interested in learning more about this long-term position, please reach out to Rebecca Hurwitz by phone or email (250-266-0106; rebecca@clayoquotbiosphere.org). If you would like to apply, we welcome a brief cover letter and resume by September 11th at 4 p.m. to rebecca@clayoquotbiosphere.org.

We welcome applications from Indigenous people, people with disabilities, BIPOC and racialized individuals, LGBTQ2+, and others who may contribute to the CBT's organizational diversity. If you would like to apply for a job, are scheduled for an interview, or have been offered a position within CBT and require accommodations and/or accessibility measures, please email to request. Preference will be given to qualified applicants residing in the Clayoquot Sound Biosphere Region.

About the CBT

The Clayoquot Biosphere Trust (CBT) is a registered charity based on the west coast of British Columbia, Canada. Established in 2000, CBT is the only organization in Canada that is both a community foundation and a UNESCO biosphere. We pair this spirit of community with the power of a global presence to bring more people together for a shared understanding.

We are one of 1800 community foundations worldwide implementing the United Nations’ goals to reduce poverty, end hunger, ensure quality education, and protect the environment. CBT also oversees the Clayoquot Sound Biosphere Region designation, one of Canada’s 19 UNESCO biospheres, and sustainability is at the heart of everything we do. Our team works to strengthen the development of all citizens, communities, and the ecosystems on which we all depend, for a future we can all be proud of.

The CBT carries out our work in the territories of hiškʷiiʔatḥ (Hesquiaht First Nation), ʕaaḥuusʔatḥ (Ahousaht), ƛaʔuukʷiʔatḥ (Tla-o-qui-aht First Nations), Yuułuʔiłʔatḥ Government (Ucluelet First Nation), and tukʷaaʔatḥ (Toquaht Nation).

Celebrating Community: Our Most Successful Holiday Giving Campaign Yet!

January 14, 2025
This past December, the Clayoquot Biosphere Trust (CBT) collaborated with 23 local charities to promote our shared giving platform, with the goal of standing together to strengthen local communities and ecosystems. Throughout the month, participating charitable organizations helped amplify the initiative by sharing it through their communication channels. Meanwhile, donors explored causes they cared about and supported the region's diverse needs through the Holiday Giving Catalogue.

Join the Clayoquot Sound Biosphere Centre Local Trades Fair! (PDF) 11.38 MB

January 9, 2025
Join the Biosphere Centre Local Trades Fair! We are actively seeking local contractors and tradespeople for various aspects of construction, with a strong emphasis on mass timber construction, sustainable building practices, local material procurement, Indigenous engagement and participation and workforce development and training. Collaborate on this project to make a lasting community impact by contributing to a transformative facility that honors local First Nations and prioritizes sustainable building practices. Click here for more details!

Announcing the Fall 2024 Culture Neighbourhood Small Grants

January 9, 2025
We’re excited to share this list of grass-roots community projects that received a Culture Neighbourhood Small Grants (NSG) this past fall cycle. A total of 19 projects were funded in the region! Read more about the projects below from the Clayoquot Sound NSG program.

Giving Season is Here: Join the Clayoquot Biosphere Trust in Making a Difference

December 9, 2024
As the holiday season draws near, the spirit of generosity and compassion invites us to embrace the timeless tradition of giving. For those of us living on the beautiful west coast, this time of year serves as a reminder of the supportive communities and vibrant ecosystems we cherish. While we often celebrate the visible aspects of our region, we must also recognize the passionate social and environmental charities tirelessly working to uphold the vitality of the local landscapes and communities. 

Ucluelet Co-op and FCL Donate $300,000 to the Clayoquot Sound Biosphere Centre

December 3, 2024
Ucluelet Co-op and Federated Co-operatives Limited (FCL) are pleased to announce a joint donation of $300,000 to the Clayoquot Sound Biosphere Centre in Tofino, British Columbia. Ucluelet Co-op and FCL will each contribute $150,000 to this groundbreaking and innovative community project that will see the establishment of the Co-op Community Teaching Kitchen within the Centre.

What does the Living Wage mean to you?

November 19, 2024
With help from Living Wage BC, we’ve calculated the west coast’s living wage for 2024. Across the province and the country, living wages have increased in recent years, mainly because of the costs of rent and food.

Join the Clayoquot Sound Biosphere Centre Local Trades Fair! (PDF) 7.72 MB

November 15, 2024
Join the Biosphere Centre Local Trades Fair! We are actively seeking local contractors and tradespeople for various aspects of construction, with a strong emphasis on mass timber construction, sustainable building practices, local material procurement, Indigenous engagement and participation and workforce development and training. Collaborate on this project to make a lasting community impact by contributing to a transformative facility that honors local First Nations and prioritizes sustainable building practices. Click here for more details!

The Clayoquot Biosphere Trust's Regional Forum: Highlights and Insights from October 2024

November 4, 2024
On October 24, 2024, the Clayoquot Biosphere Trust brought together a mix of participants for a gathering on ƛaʔuukʷiʔatḥ (Tla-o-qui-aht First Nations) territory at TinWis. This gathering was all about fostering connections, sharing knowledge, and building strong, collaborative relationships. Attendees included representatives from First Nations, local governments, and organizations involved in environmental research, stewardship, restoration, and sustainable development.

Fostering Collaboration: BC's UNESCO Biospheres Gather in the Mount Arrowsmith Biosphere Region

October 9, 2024
In early October, the three BC-based UNESCO Biosphere Regions gathered for knowledge sharing within the Mount Arrowsmith Biosphere Region. Each Biosphere Regions works together on shared priorities including biodiversity conservation and climate action. By leveraging our unique strengths and priorities, we are able to collaborate and support each other’s efforts.  

Collaboration and Conservation: Highlights from Our Gathering at the Waterton Biosphere Region

October 9, 2024
Earlier this month, Janessa (Conservation Partnerships Coordinator) and Rebecca (Executive Director), joined colleagues from across Canada’s 19 UNESCO Biosphere Regions for a knowledge-sharing event within the Waterton Biosphere Region. This gathering was made possible thanks to support from Environment and Climate Change Canada and the Canadian Biosphere Regions Association. 

Koyah's Journey: From receiving CBT's Education Award to Studying Science at UBC

October 1, 2024
Koyah Morgan-Banke a Toquaht student who received CBT's Central Region nuučaan̓uł (Nuu-chah-nulth) Education Award in 2023 and is currently studying Sciences at the University of British Columbia to pursue a career in medicine. She has recently gotten in touch to share an update on her academic journey as well as her personal growth since receiving the award. 

Insights from our 2024 Intern: A Summer with the Clayoquot Biosphere Trust

September 25, 2024
This summer, we had the privilege of welcoming Zahur as CBT's 2024 summer intern, where they played a key role in supporting a variety of initiatives across the organization. Zahur brought fresh perspectives and a strong work ethic, making a meaningful impact on numerous projects. We’re incredibly grateful for their hard work and dedication! To learn more about Zahur's experience, read their blog post below.

New Signage: Welcoming You to the Haḥuułi of the Five Central Nuučaan̓uł (Nuu-chah-nulth) Nations

September 9, 2024
If you’ve driven from Port Alberni to the coast recently, you may have noticed a new sign 2km before you arrive at “the junction.” The sign welcomes you to the ḥaḥuułi of the five central region nuučaan̓uł (Nuu-chah-nulth) Nations — hiškʷiiʔatḥ (Hesquiaht), ʕaaḥuusʔatḥ (Ahousaht), ƛaʔuukʷiʔatḥ (Tla-o-qui-aht) Yuułuʔiłʔatḥ (Ucluelet), and tukʷaaʔatḥ (Toquaht) — where the biosphere region is designated. 

Announcing the 2024 Vital Grants

September 5, 2024
We are pleased to announce the recipients of the 2024 Vital Grants. This year, the CBT awarded $80,000 in funding to three inspiring projects in the region. These grants focus on addressing regional priorities and complex challenges that influence sustainability in the Clayoquot Sound Biosphere Region. They also aim to support meaningful, longer-term collaboration between organizations, communities, and cultures.

Announcing the Community Prosperity Fund Recipients

September 3, 2024
We are pleased to announce that $125,000 in funding was distributed to support three projects in the region through the Government of British Columbia’s Community Prosperity Fund. The Community Prosperity Fund is a $25 million investment from the Government of B.C. that advances poverty reduction and social inclusion. This fund is part of the Government of B.C.’s commitment to supporting the non-profit sector and empowering local communities to make decisions about what would most benefit them and their communities.

Announcing the 2024 Biosphere Research Award

August 29, 2024
We are excited to announce the recipients of the 2024 Biosphere Research Award. This year, the CBT awarded $20,000 in funding to Ha’oom Fisheries Society for their Coho Vitality Project.

Join our Team!

August 27, 2024
*This position has been filled!  The construction of the Clayoquot Sound Biosphere Centre creates an opportunity to exemplify the richness of the region’s cultures in a physical space, providing opportunities for all local artists to preserve culture and traditional knowledge, while creating accessible economic opportunities through art. The Art Program Coordinator engages community members and partners with the goal to plan, gather, and supervise the creation and installation of art in the future building in scale with available funding.

Newsletter Feature: World Network of Island and Coastal Biosphere Reserves/Regions

August 26, 2024
We’re honored to have been featured in the World Network of Island and Coastal Biosphere Reserves/Regions newsletter! This spotlight highlights the Clayoquot Sound Biosphere Center and the ongoing efforts in the region to reduce plastic pollution, alongside our collaborative stewardship initiatives. Read more!

Announcing the 2024 Arts & Culture Grants

August 20, 2024
We are excited to announce the recipients of the 2024 Arts and Culture grants. This year, eleven inspiring projects in our region have been awarded a total of $30,000 in funding. These grants focus on supporting arts and cultural activities that encourage inter-generational participation. They aim to promote cross-community and cross-cultural engagement, facilitate learning and teaching opportunities, and strengthen arts capacity through workshops, collaborations, and education. Additionally, these grants prioritize equity-seeking initiatives that address barriers to equal access and participation in the arts, focusing on BIPOC communities, LGBTQIA+ individuals, people with disabilities, and other marginalized groups. 

Announcing the 2024 Youth & Education Grants

August 9, 2024
We're excited to announce the recipients of the 2024 Youth and Education grants. This year, the CBT awarded over $52,000 in funding to eleven inspiring projects in the region. These grants aim to address urgent needs for youth, as highlighted in CBT's 2023 Vital Signs report. They focus on building capacity, providing education and training opportunities, and fostering connections among youth across communities in the Clayoquot Sound Biosphere Region. Additionally, the grants support youth-driven projects and promote education and discussion around multiculturalism, inclusiveness, and diversity.